My Boss Does Not Get It

Posted by on May 22, 2009

I spoke this week at an annual conference for the utility industry on the subject of change.  The major takeaway was that when this recession cycle is over we are never going back to the way things used to be.

The world has permanently changed the way we live and especially the way we work.  The power of technology and the globalization of world economies are driving change in an unprecedented way.

At the end of both my presentations we had a question and answer session.  The dominant question from everyone was what do you do when you know change needs to occur but your boss either does not see the need or simply will not give up on the status quo?

The first thing you must do is to continue to respectfully continue to tell the truth.  The moment you give up and become a yes man you have stopped doing your job.

The second thing you must do is check your motives. At the end of the day if I have tried to be helpful and share my perspective in the right way then I can go home knowing I did it right.

The third thing is to realize that it is not in your job description to change your boss any more than it is to change your mate at home.  When we hit the wall is when we assume responsibility that was not given to us and become frustrated when the people above us don’t seem to get it.

After several months of respectfully communicating what you see from your perspective and nothing seems to be changing and you get the impression that they don’t want to hear it anymore.  The you must realize that in the end you will either change the corporate culture you are working in or if you stay too long it will change you.

When I have reached this point the change that needs to occur is not in my boss but where I am working.  I will not settle for a paycheck becasue the world is in a mess and I want to make a difference.

Creating Margin

Posted by on May 21, 2009

A simple definition of margin is the space between our load and our limits.  It is the opposite of overload because you will have something in reserve for a time when you will need it.

Richard Swenson wrote an incredible book entitled Margin to help us learn how to restore emotional, physical, financial and time reserves to our overscheduled lives.  Of all these important areas he believes everything must start with our emotional energy.

Every day we only have so much emotional energy to give to our family, work, friends and other people.  Most of these people are making withdrawals from our emotional bank accounts and if we are not careful we become overdrawn with nothing left to give.

We must start each day knowing our emotional balance and then set limits on those people and things that will tend to drain us to the point of experiencing the pain of being overwhelmed.  He lists several things that can restore your emotional energy:

1.       Cultivate Social Supports

2.      Reconcile Relationships

3.      Serve One Another

4.      Rest

5.      Laugh

6.      Offer Thanks

7.      Grant Grace

8.      Be Rich in Faith

9.      Hold Fast Hope

10.  Envision a Better Future

 

Some of the emotional drainers in life cannot be avoided but when you build in things that make deposits then you can routinely within your day monitor your balance and make the necessary adjustments to maintain margin.

We must find ways in this wired world we live in to have peace of mind so that we have something left to give to the people that matter the most.

 

The Five Phases of Project Planning

Posted by on May 20, 2009

One of the most recognized experts in the field of productivity is David Allen.  He is the author of many books but probably is best known for Getting Things Done.

The reason I like his approach is that in our day of many complicated business planning models and powerful software applications to back them up he just keeps it simple.  When a project is very large and complicated with many moving parts bring on Project Manager with all the charts and spreadsheets.

However, most of the things that we need to get done must start with the core principles of basic planning.  If what we are doing cannot be defined in these simple steps then maybe it does not need to be done at all.

For every task that would be large enough to fit into the project category there are five key phases:

1.       Defining purpose and principles

2.      Outcome visioning

3.      Brainstorming

4.      Organizing

5.      Identifying next actions

 

We must take the time to clearly define What we are doing and Why.  Then we need to see that the end result will be better than our current reality.  Once the vision is set then we need a comprehensive plan on How to get there and Who is responsible for every major action item.  Finally and probably most important what are the specific goals that need to be accomplished by the next meeting.

Circle of Influence

Posted by on May 19, 2009

Several years ago Stephen Covey wrote one of the all time best selling leadership books The Seven Habits of Highly Effective People. It is a book that I have read several times and refer to often.

The first habit in the book is to be proactive and take responsibility for leading our own lives.  He writes, “It means that as human beings, we are responsible for our own lives.  Our behavior is a function of our decisions, not our conditions.  We can subordinate feelings to values.”

One of the most practical tips for doing this on a daily basis is what he calls the circle of concern in our lives vs. the circle of influence.  The circle of concern represents all the things we really care about but have no control over to change the outcome.  If we are not careful we can spend most of our day here with nothing to show for all the emotional effort.

The circle of influence though contains all the things that are important to us as well but we do have the ability to control the outcome.  When we focus on what we cannot control during the day that just means there were many things that should and could be done that were not.

The amazing thing about this principle is that the more you prioritize the things you can do and start accomplishing them the things you cannot control proportionally diminish in their importance. 

When we are doing the things we know we should do it not only allows us to  accomplish something but it also gives us the needed perspective to deal with all the things that are beyond our control.

To quote another Covey principle:  WIN WIN

 

Feedback

Posted by on May 18, 2009

One of the most successful executive coaches in the country is Marshall Goldsmith.  He wrote a great book that I would highly recommend What Got You Here Won’t Get You There.

The simple thesis of the book is you competency and skill set is what has got you to where you are now as far as promotions are concerned.  What it will take to get you where you need to be in the highly participative leadership culture of the future will be your people skills.  This area is where the overwhelming majority of executive men and women hit the wall.

A key tool in helping people with people skill problems is to use some form of 360-degree feedback. This should involve superiors, peers as well as subordinates and sometimes even clients.

If you are one of the executives that clearly sends the message that I don’t like bad news and you consistently shoot the messenger who delivers it then you are probably in the dark about all your serious blind spots.

Everyone involved in the process must commit to the following four things:

1.       Let go of the past-forgive.

2.      Tell the truth-even if it hurts.

3.      Be supportive and helpful-not cynical or negative.

4.      Pick something to improve yourself-so everyone is focused more on “improving” than “judging.”

Feedback will tell us what we need to change.  Then the moment of truth, Are we willing to do it?

Promises We Make

Posted by on May 15, 2009

This is the third in a series of ten posts on promises we should be willing to make to the people that matter the most in our lives.  A promise goes beyond a mere commitment to do something it carries the clear expectation that we are going to pay the price to do what we said we would do.

The first promise was I will sincerely listen to what you have to say.  Really listening to someone without a personal agenda communicates to them that they have value in your life and that you sincerely care.

The second promise was I will always tell you the truth.  Without this there can be no basis of trust, just ask Elizabeth Edwards how painful that can be.

The third promise is I will apologize when I am wrong.  When people hurt us there is genuine pain involved and when they refuse to acknowledge they were wrong then the pain grows deeper and last longer.

When someone sincerely and genuinely apologizes we know two things.  They are willing to humble themselves and they want to restore their relationship with us because we still matter to them.

On the other hand when someone says I am sorry and you know in your heart they don’t really mean it the situation only gets worse.  They are simply trying to end the conversation and not take personal responsibility for what they did.

Sometimes in relationships the other person may own eighty percent of the blame.  Our responsibility is to take ownership of our twenty percent and do the right thing and apologize regardless of how they respond.

How Much Is Enough?

Posted by on May 14, 2009

The one incredibly good thing about a down cycle is that it always forces us to separate what is important in life from what is not. 

This is a very opportune time for you to be incredibly honest with yourself and ask the hard question How Much Is Enough?   What do I really need to be fulfilled and content in my life?  Take some time on this and make sure you cover every area of your life, personal, family, career, friends, faith and community.

For most of us as Americans we have never had to answer this question before.  We have been told the sky is the limit and if you work hard enough you can accomplish anything you want.

I am in no way condoning anything less than your personal best in every area of your life.  However, I am bringing into question a consumer driven philosophy of life that is more concerned with quantity of things than quality of relationships.

For too many of us we have been living out the script that someone else has written for us.  It could be a parent, peers, corporate culture or society in general.  Now is the time to write our own script that includes our own definition of success in life.

Contentment and gratitude are two incredibly important core values in life.  If you do not know the answer to How Much Is Enough, then I am afraid you will never truly experience them.

 

 

The Doom Loop

Posted by on May 13, 2009

In sharp contrast to the breakthrough impact of the companies that practiced the flywheel effect all of the organizations that could not transition from Good to Great were caught in The Doom Loop.  Instead of the consistent daily movement of the flywheel they went for the big impact event that would give the immediate impression of progress only later to regress into failure.

They were not willing to use the deliberate process of figuring out what needed to be done and then simply doing it.  “The comparison companies frequently launched new programs-often with great fanfare and hoopla aimed at motivating the troops-only to see the programs fail to produce sustained results.”

They wanted the big event or the grand program or the new celebrity CEO that would allow them to skip the daily discipline of the flywheel and move immediately to breakthrough. The repeated pattern of this cycle consistently produced disappointing results and then reaction without understanding starts the loop all over again.

Peter Drucker commented on these companies, “The drive for mergers and acquisitions comes less from sound reasoning and more from the fact that doing deals is a much more exciting way to spend your day than doing actual work.”

The Doom Loop is a classic example of an organization continuing to do the same wrong things over and over again and yet somehow expecting different results.  At the core of this problem is a leadership team that is more concerned with short term personal success than what is best for the long term benefit of everyone involved?

In the end this is not a strategy problem but a character one.

The Flywheel

Posted by on May 12, 2009

The concept of the flywheel was used by Jim Collins in his best selling leadership book Good to Great.  The major point of the illustration is that significant change occurs when you do the right things repeatedly over time and eventually you will have a breakthrough that results in significant success.

We all would love to have the quick fix strategy work instead, we want instant culture change.  For every company that moved from Good to Great there was no single defining action, no grand programs, no celebrity leader and no one killer innovation that produced the results.

“Good to great comes about by a cumulative process—step by step, action by action, decision by decision, turn by turn of the flywheel—that adds up to sustained and spectacular results.”

A great example that really makes the point is used is from the legendary coaching career of John Wooden at UCLA.  Most basketball fans know that he won ten NCAA Championships in twelve years and at one point had a sixty-one-game winning streak.

What most of us do not know is that for fifteen years coach Wooden worked in relative obscurity at UCLA before he ever won his first national title.  During that time he was building the foundation for the program of great recruiting, player discipline and refining his style of playing the full court press style of defense.

The real character question for leaders today is how many are willing to pay the price of not demanding short term success at the expense of long term sustainability for the organization?  It may keep you off the front page of the business section of your local paper but in this economic environment that can be a very good thing.

Timing Is Everything

Posted by on May 11, 2009

In many situations leaders know what needs to be done to move forward and even how it should be done but they fail on the when it should be done question.  If you try to put a major change initiative in place that is really needed but the climate for change is not urgent then a very good idea is going to die and the organization will continue to fail.

In John Maxwell’s book on The 21 Irrefutable Laws of Leadership he talks about the Law of Timing.  According to Maxwell great leaders recognize that when to lead is as important as what to do and where to go.  Every time a leader makes a move, there are really only four outcomes that can result:

1.       The wrong action at the wrong time leads to disaster.

2.      The right action at the wrong time brings resistance.

3.      The wrong action at the right time is a mistake.

4.      The right action at the right time results in success.

Timing is also very important in our personal lives when we are faced with a major decision or even a relationship issue that needs to be resolved.  Sometimes because we think we are right about something that gives us a blank check on saying something to the other person whenever we want.

We must say the right thing in the right way but most important at the right time.  When our teenagers come home with very bad test score in tears, it is probably not the right time for the thirty minute lecture on WHY IT IS IMPORTANT TO STUDY!!!!